Managing Successful Projects With PRINCE 2

Managing Successful Projects With PRINCE 2

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Managing Successful Projects with PRINCE2 (Projects in a Controlled Environment) is part of the Global Best Practice suite of publications, which helps organisations and individuals manage their projects, programmes and services consistently and effectively. It is a structured project management method based on experience drawn from thousands of project practitioners sponsors, trainers, and academics worldwide.

PRINCE2 is an easy-to-use project management methodology that provides the essentials for managing any project in any industry. This complete guide is fully aligned with the PRINCE2 Foundation and Practitioner exams and acts as a day-to-day reference tool to manage and deliver projects successfully.

Managing Successful Projects with PRINCE2 6th Edition (Projects in a Controlled Environment) is part of the Global Best Practice suite of publications, which helps organisations and individuals manage their projects, programmes and services consistently and effectively. It is a structured project management method based on experience drawn from thousands of project practitioners sponsors, trainers, and academics worldwide.

PRINCE2 was developed as a UK government standard for information systems projects. In July 2013, ownership of the rights to PRINCE2 were transferred from HM Cabinet Office to AXELOS Ltd, a joint venture by the Cabinet Office and Capita, with 49% and 51% stakes respectively.[4]

Apart from Project Management Professional (PMP), PRINCE2 (PRojects IN Controlled Environments) is one of the most widely used methods for managing projects across the globe. It is a very methodical way of managing projects based on experience drawn from various projects and from the contributions of numerous people who worked using PRINCE2, such as project sponsors, project managers, project teams, academics, trainers and consultants.

PRINCE2 (an acronym for PRojects IN Controlled Environments) is a process-based method for effective project management. It is one of the most accepted and used methods in project management due to the fact that it can be applied to any project regardless of project scale, type, organization, geography or culture. Being widely recognized and understood, PRINCE2 provides a common vocabulary to all project participants and maintains the focus on the project viability in relation to the business case rather than on the project end. The aim of PRINCE2 is to provide useful information at the right time for the responsible people to make sound decisions. It clearly defines project responsibilities and helps participants understand their roles and needs. PRINCE2 is also a certification program where practitioners can be accredited and qualified. The method is owned by the UK Government and Axelos. This article deals with the description and illustration of the PRINCE2 project methodology, as well as how it applies to projects in a programme and what are its benefits and limitations. However, for a better understanding of how the method applies in real-life projects, an external link to the documentation of a PRINCE2 sample project is provided. [1] [2] [3] [4]

The project teams using PRINCE2 should learn from previous experience. Lessons should be sought, recorded and acted upon. As projects are unique, the team assigned to undertake a specific project might not have dealt with a similar one before. That is why it is necessary to learn from experience at all stages in the project. At the start of the project, previous or similar projects should be reviewed for lessons learned that could be applied. If the project is completely new, the project team could seek external experience. As the project progresses, it should contain reports and reviews with lessons learnt and they should be implemented during the lifetime of the project. At the end of the project, lessons should be passed on.

In terms of authority, PRINCE2 has clearly defined responsibilities and accountability for governing, directing, managing and delivering projects. The four management levels and their responsibilities can be seen in Table 1. Accountability is set by delegating authority from one management level to the next and by setting tolerances against six objectives for the project: time, cost, quality, scope, risk, benefits. In the case that the agreed tolerances are exceeded, they should be reported to the next management layer for a decision on how to proceed. This principle provides an efficient use of senior management time without jeopardizing their control over the project.

In PRINCE2, themes are aspects of project management that must be addressed continually. The strength of PRINCE2 lies with the way the seen themes are integrated and linked together. All seven themes should be applied in a project. However, they should be tailored to fit the scale, nature and complexity of the project at hand. For instance, for high risk projects, additional detailed documentation may be needed, whereas for low-risk projects more concise presentations and informal processes might be more adequate. The description of the themes can be found in Table 2. [1] [7]

PRINCE2 is an international standard method for Project Management. It is built upon many years of best practice in Project Management and provides a flexible and adaptable approach to suit all types of projects. The framework is designed to cover a wide variety of disciplines and activities required for a successful project. PRINCE2 provides organizations' projects with:

There are factors that are believed to constrain the success of PRINCE2 projects. However, these are demonstrably not methodological but rather organizational. The issues lie not with the PRINCE2 framework or manual, but with the organizational shortcomings including poor project governance and organizations not being able to properly introduce and implement PRINCE2. That is, their lack of project leadership. More generally, organizations seem to not give sufficient priority to project governance. [9]

This book describes the universally applicable project management tool - PRINCE2. It explains the practices that enable individuals and organisations to successfully deliver projects within the required cost, time and quality constraints. It serves as a handbook for Project Managers, Team Managers and Project Support. The book covers the principles of PRINCE2, the good practices of successful projects, the themes which describe aspects of project management that require specific treatment and processes which describe the progress through a project lifecycle from start to end.

This book is intended for everyone doing projects in real world. It is written for Project Managers, Project Leaders and Team Managers and all others who are involved with the starting up and management of projects. The contents of this book meet the majority of the theoretical requirements set for successfully passing the PRINCE2 Foundation exam. In this book, the authors have successfully combined their long experience in project management and PRINCE2 training. Using this background they explain the PRINCE2 approach in a structured manner, complemented with useful examples to help bring the theory alive. The Themes, Processes, techniques and Management Products as defined in PRINCE2 are explained in an easy-to-read, concise text.

There is a lesson log attached to every project that acts as a repository for lessons learned in previous projects to avoid repeating past mistakes. The lesson log is referred to throughout the project. You can get started with our free lesson learned template here.

To learn from experience project teams should have possibility to record lessons just after they have been learned, without waiting until a stage or project end. The Lessons Log is the main tool for recording the lessons, however for small scale projects also the Daily Log can be used. One click of the mouse button is sufficient to get access to the Lessons Log or Daily Log and to enter a description of a lesson learned in a structured way. Each lesson can be related to other objects of the plan, e.g. products, activities, resources or risks. To distribute the lessons a predefined report template can be used, and if the P2ware Portfolio Server is used, all authorized users can get access to them anytime. Lessons important for a programme or portfolio can be automatically transferred to relevant logs. Other logs and registers are also easy updated and information recorded in the Risk Register or Quality Register is a good source of lessons learned.

This updated guidance will help those running projects of any size and in any environment to effectively deliver what is required by appropriately managing the costs, timescales, quality, scope, risks and benefits. Its development has followed widespread consultation and draws upon real-life experiences in both public and private sector organizations.

Today, complex projects often involve several organizations working together in partnership or through contractual arrangements to achieve the objectives. PRINCE2 provides a common language between organizations and with external suppliers. It also allows a focus on the Business Case, providing a mechanism to define what the project is trying to achieve, and the rationale and business justification for it.

This new edition covers the principles of PRINCE2, reinforcing the good practices of successful projects. The themes describe aspects of project management that require specific treatment, and the processes describe the progress through a project lifecycle from start-up to closure. It is recommended that you use this manual in conjunction with the companion volume, Directing Successful Projects with PRINCE2 (TSO, 2009). 59ce067264

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